Office Coordinator – PT

On-site; Local candidates only.

Job Summary: The Office Coordinator will be responsible for assisting with administrative tasks and coordinating office operations to ensure a smooth efficient workflow. This role includes tasks such as management of office vendors, organizing supplies, sorting and distributing mail, and assisting with office-related communications. 

Duties/Responsibilities:

• Organize office space, managing general upkeep and possible enhancements
• Managing relationships with office vendors
• Handling phone calls, emails and correspondence, routing information and ensure effective communication in the office
• Monitoring and ordering kitchen and office supplies, ensuring a well stocked environment
• Manage distribution, tracking and maintenance of building access and key fobs
• Manage processing and reconciliation of incoming transactions for Release of Information department
• Assist in preparing and/or receiving shipments for new hires, conferencing materials, and other office equipment
• Assist as needed in planning and coordination of company events, managing calendars, booking meetings, and travel arrangements
• Providing general administrative support
• Other related duties as assigned

Required Skills/Abilities: 

• Strong verbal and written communication skills
• Ability to manage multiple tasks and prioritize
• Organizational skills and attention to detail

Education and Experience:

• High school diploma or equivalent, associates degree preferred
• 2+ years of office experience

Supervisory Responsibilities:

• None

Physical and or Travel Requirements:

• Ability to lift up to 25lbs